Frequently Asked Questions


General Information

When is the 2019 Mid-Year Training Institute?
The 18th Annual Mid-Year Training Institute will be held July 14-8, 2019.

Where is Mid-Year being held?
All Mid-Year events will take place at the Gaylord Texan Hotel in Grapevine, TX – just outside Dallas.

Who attends Mid-Year?

State & Local Coalition Leaders
Prevention Specialists
Substance Abuse & Mental Health Professionals
Law Enforcement
Individuals in Recovery

Justice Personnel
Public Health Professionals
Faith Leaders
Treatment Providers
Military & Military Families

Where can I find the Schedule of Events?
View the full Schedule of Events.  Training Session information will be made available in mid-May.

For registration fees, deadlines and instructions, please visit our Mid-Year Registration page.

What is the age cut-off for a Youth registration?
To qualify for the youth rate, participants must be under 21 years of age as of July 14, 2019. Anyone 20 years of age or younger is considered a Youth. Anyone 21 years of age and older must register at the Adult rate.

What is your cancellation policy?
All requests for cancellations must be submitted in writing via E-MAIL by June 24, 2019. Cancellation requests that are received by June 24th will be processed less a $95 administrative fee. Refunds will be processed within 45 days after the meeting. There will be NO refunds after June 24th. There will not be any refunds or credits given for failure to attend, late arrival, unattended events or early departure. By submitting a registration form, you are agreeing to this cancellation policy.

What is your substitution policy?
One attendee’s name can be substituted for another by emailing both names, and a new registration form for the new attendee to with the subject line SUBSTITUTION.

What does the full registration fee include?

  • Access to all training sessions, July 14-18
  • Access to all session handouts, PowerPoints and other resources through the app and website
  • CADCA bag and materials
  • Sunday’s opening reception, breakfasts and refreshment breaks Monday through Thursday

What does a guest registration include?
Guest access is intended for a spouse/family member/friend traveling with a paying attendee. Guest access is limited to the welcome reception, continental breakfasts, breaks, and exhibits only (no courses). *Coalition colleagues, industry employees, exhibitor representatives not covered under the exhibitor registration, CADCA members, co-presenters, etc. DO NOT qualify as a guest.

For per diem purposes, what meal(s) are included in the registration fee?
Breakfast will be provided Monday through Thursday (a hot meal on Monday and continental the remaining days).

Are there scholarships to attend Mid-Year?
Yes.  There were a limited number of scholarships for both Youth and Adults to attend the 2019 Mid-Year Training Institute.  Scholarships cover the registration fee and 4-night's hotel accommodation for the recipient. The application deadline for these scholarships was Friday, April 12, 2019.  For more information visit the Scholarships page.

Notifications will be emailed no earlier than the first week of May - leaving plenty of time to take advantage of the early-bird rate!

Adult Training 

How is the meeting formatted?

During Mid-Year, you will get an opportunity to attend a variety of courses to expand your knowledge in prevention science and improve your skills in implementing evidence-based strategies. These in-depth courses are relevant for established as well as emerging coalitions. Monday, courses run in 90 minute blocks. Tuesday through Thursday, courses are blocked in half day (3 hrs) and full day (6 hrs) increments. Course content covers various subject areas and are designed to be interactive. There is a 30 minute break in each half day session and two 30 minute breaks plus lunch hour during full day sessions.

Can I take photos during a training sessions?

Only if the presenter approves.





Can I take my child to my training session?

Children (those not attending the Youth Leadership program) are NOT allowed access to the training classrooms.

How do I evaluate a training session?

We invite you to complete an evaluation for each session you attend (including general sessions) though the Mid-Year event app.  Download and user instructions will be emailed to registered attendees 

Youth Training

What is Youth Leadership Initiative?
Building partnerships with diverse stakeholders at the community level is the foundation of the coalition model. To accomplish true sustainability and long-term impact, it is imperative that we empower youth to be catalysts and sustainers of community change. CADCA’s Youth Leadership Training Courses develop the skills of youth in your community and provides them with necessary tools to help your coalition achieve community-level change. Our training empowers young people ages 13-18 years old to take youth-led civic action in their communities. Coalitions across the country are sending their youth through these exciting courses to help them work together more effectively.

Youth Leadership contains two separate courses: the Key Essentials course and the Advanced course. Both courses must be attended by youth and their adult coalition advisor to support the learning process. 

Key Essentials

The Key Essentials Course equips participants with the foundational tools needed to take the first steps in solving their communities’ problems around drugs, juuling, underage drinking, prescription drugs, and other social ills using the Strategic Prevention Framework.

Key Essentials esta ofrecida en español con espacio limitado, por favor contactar para más información sobre como registrar.

Key Essentials is also offered in Spanish and has limited seating, please contact for more information.



The Advanced Course is only open to youth who have completed the Key Essentials Course and are committed to taking their work a step further. This course offers a more in depth look at the Strategic Prevention Framework including: data collection and analysis, advocacy and policy change, and transformational leadership through experience learning.

Advanced registrants must submit products prior to attending (DUE JULY 5, 2019): Coalition Community Assessment (with data), Logic Model (with data), and Youth in Action Project. If these products are not received, you will be re-registered for the Key Essentials Course.

Please visit the Youth Leadership Mid-Year page for more information.

Other Information

Does CADCA provide babysitting services?
No, however the hotel concierge can assist you in reserving the service for you. 

What is the dress code?
Business casual. Please also keep in mind the Dallas area’s average temperature in the month of July ranges from lows of 77°F to highs of 96°F.

Do you accommodate special needs?
Yes, please provide information on your registration form and we will be happy to assist you (including dietary and/or mobility needs). Service pets are also allowed. Please email for specific questions, requests or concerns.

Is there a business center at the Gaylord Texan?
Yes. The business center at the Gaylord Texan provides an “office away from the office” with 24-hour internet access and self-service printing and copying. Additionally, their full service staffed office is open daily from 6 am – 9pm.

Is internet access available at the meeting?
Yes.  For guests of the Gaylord, wifi is available throughout the hotel and is included in your room rate.  CADCA will provide a Cyber Café in the general meeting area to access emails, meeting materials and charge devices.