MYTI2023: Hotel and Travel
Located between Dallas and Fort Worth, Grapevine is a hidden gem boasting historic Texas charm.

CADCA has secured a block of rooms at the Gaylord Texan Hotel at discounted rates for attendees and exhibitors from July 16 – July 20, 2023.

Located between Dallas and Fort Worth, Grapevine is a hidden gem boasting historic Texas charm.  With over 150 restaurants, distinctive shops, and Historic Main Street there’s sure to be something to enjoy between Mid-Year’s training sessions and networking activities!

Download the Grapevine Visitor’s Guide. 

Jump on one of Grapevine’s visitors shuttles and explore.  

Daily shuttles will be provided for registered attendees staying at either the Courtyard Marriott or the Embassy Suites. Times are listed below:

Shuttles will run between the Gaylord, the Embassy Suites and the Courtyard Marriott during the times below:

Sunday, July 16
2 pm – 8 pm

Monday, July 17 & Tuesday, July 18
6:30 am – 6:30 pm

Wednesday, July 19
7 am – 6 pm

Thursday, July 20
7 am – 1 pm

PLEASE NOTE: Each loop takes 20-25 minutes.  Buses will run in a continuous loop during the above times only. Buses will pick up and drop off from the Gaylord’s Convention Center’s bus lobby not the Hotel front lobby.

Gaylord Texan Hotel
1501 Gaylord Trail
Grapevine, TX 76051, USA

How to reserve your room: 

Book On-line: Click here for the on-line reservation service. 

Book via Phone:  For reservations call 817-778-1000 and reference CADCA’s Mid-Year Training Institute when booking to receive the special rate.*

*Based on availability

*Rate subject to a 13% state/local tax. The rate is the same for single/double/triple/quad occupancy. Room rate is inclusive of the Gaylord resort fee. 

**Resort fee amenities include:

  • Wired and wireless high-speed internet access
  • Fitness center and resort pools access
  • (2) bottles of water per day
  • Discounted individual transportation service, City of Grapevine Shuttle
  • Local (817) phone calls
  • Complimentary access to Paradise Springs waterpark for (4) guests

Check-in: 3pm

Check-out: 11am

Guests arriving prior to the hotel check-in time shall be accommodated as rooms become available but cannot be guaranteed before 3pm.


While the Gaylord Texan is currently sold out, please feel free to check back with them in case inventory opens up.

CADCA has secured a limited number of rooms at the Courtyard Dallas DFW Airport North/Grapevine & the Embassy Suites.

Courtyard Dallas DFW Airport North/Grapevine

2200 Bass Pro Court
Grapevine, TX 76051, USA

Book Your Group/Corporate Rate | Marriott International

Embassy Suites by Hilton Grapevine/DFW Airport North

2401 Bass Pro Drive
Grapevine, TX 76051, USA

Book Your Reservation

CADCA will provide a daily shuttle for registered attendees from these 2 properties to the Gaylord Texan.

PLEASE NOTE: If you would like to pay for your hotel stay at the Gaylord (only) via check, you MUST mail your check at least 3 weeks before the date of arrival.

Send to – Attn:  Accounting

Gaylord Texan Resort and Convention Center
1501 Gaylord Trail
Grapevine, TX 76051

***Gaylord Cancellation Policy: If complete cancellation of an accidental reservation takes place within 24 hours of the scheduled arrival, a cancellation fee equal to one (1) night’s room revenue will be charged with the exception of a personal or medical emergency where verification can be provided. Reservations can be canceled up to 24 hours prior to arrival without penalty.