General Information

When is the Mid-Year Training Institute?

The dates are Sunday, July 15 through Thursday, July 19, 2018.

Where is Mid-Year being held?

The meeting venue and housing will be held at the Gaylord Palms Hotel, Orlando, Florida. All Mid-Year events will take place at the Gaylord Palms unless otherwise noted.

Where can I find the full Schedule of Events?

View the full schedule of events. Training session information will be made available in mid to late May.

Who attends Mid-Year?

There are many individuals who benefit from attending Mid-Year:

• State and Local Coalition Leaders • Justice Personnel   • Prevention Specialists
• Substance Abuse & Mental Health Professionals • Parents & Youth   • Educators
• Public Health Professionals    • Law Enforcement  • Individuals in Recovery  
• Treatment Providers      • Researchers      • Faith Leaders 







What are the registration fees?

(Until June 11)
Advance Registration
(June 12-June 29)
(on or after June 30)
Adult Member $595 $645 $695
Adult Non-member $795 $845 $895
Youth $410 $460 $510
Group $550 - adult
$385 - youth
$600 - adult
$435 - youth
Not available on site
Guest $250 $250 $250

How do I register?

Online registration is the fastest and easiest way to register. You'll receive an e-mail confirmation immediately after completing your registration. You'll need your credit card information and your CADCA login to register online. If you have to pay via check, please download a copy of the registration form.

What's my CADCA login for registration?

Your CADCA login is your full email address and your password is what you selected at activation. If you don’t know your password or need to become a member, please select the “forgot password” link to reset your password, or contact Membership via email at membership@cadca.org or call 703-706-0560 ext. 228 or 261.

What is the age cut-off for a Youth registration?

To qualify as a youth to receive the discounted fee, the participant must be 20 years in age or younger, as of July 15, 2018. If you plan to attend the Youth Leadership program and are 21 years old or older, you must pay the adult member/non-member rate.

Are there GROUP registration discounts?

Groups of 5 or more receive a discount on the early-bird and regular rates only. All groups must register and pay by June 29, 2018.  There are no on-site group rates.  In order to be eligible for these discounts, your group must meet ALL of these requirements: 1) all individuals must be associated with the SAME coalition or organization 2) the coalition or organization must be a member of CADCA (if a non-member, you must purchase a membership to get the reduced group rate) 3) your group must contain a minimum of 5 FULL-PAYING individuals (scholarship recipients, speakers, one day rates and spouses do not count towards members of the group) and 4) all members must be registered at the same time and pay in one transaction using one form of payment.  Cancellations that cause the group to drop below 5 will receive partial refund and cause the remaining registrants to pay the individual rates.  You must check the corresponding rate box for each adult and youth planning to attend.

What does the full registration fee include?

The CADCA Mid-Year registration fees per person (except guest) include admission to all training sessions, reception on Sunday, breakfast and refreshment breakfast Monday through Thursday and online access to the event app, presentation PowerPoints and any applicable hand-outs.

What does the spouse/guest registration fee include?

Welcome Reception, Exhibits, Continental Breakfasts, and Breaks.

For per diem purposes, what meal(s) are included in the registration fee?

Breakfast will be provided Monday through Thursday (hot meal on Monday and continental the remaining days)

I am not a CADCA member. Can I join and register at the same time to get the member rate?

Yes, you can now join online. Once your membership is processed, you can continue on to register online at the reduced member rate.

How do I cancel my registration?

All requests for cancellations must be submitted in writing via e-mail to events@cadca.org or fax to 703-706-0565 by June 29, 2018. Cancellation requests that are received by June 29, 2018 will be processed less a $75 administrative fee. Refunds will be processed within 45 days after the meeting. There will be no refunds after June 29, 2018 and no refunds for no-shows.

How do I substitute my registration for another member of my coalition/organization?

All requests for substitutions must be submitted in writing via e-mail to events@cadca.org by June 29, 2018.

When and where will I get my registration materials?

You can pick-up your materials on site during registration hours at the Gaylord Palms Hotel. 

Are scholarships available?

Yes, CADCA offers scholarships for its annual Mid-Year Training Institute. Learn more.

Adult Training Program

How is the meeting formatted?

During the Mid-Year, you will get an opportunity to attend a variety of courses to expand your knowledge in prevention science and improve your skills in implementing evidence-based strategies. These in-depth courses are relevant for established as well as emerging coalitions. Courses are blocked in 90 minute,  half day (3 hrs), and full day (6 hrs)4100 increments. Course content covers various subject areas.

Can I take photos during a course or plenary?

Yes, you make take photos during plenaries at Mid-Year.  For training sessions, only if the presenter approves.

Can I take my child into a course?

Children (those not attending the Youth Leadership program) are NOT allowed access to the training classrooms.

What if someone is looking for a course evaluation form?

A room monitor will be stationed at each training session and they will be able to instruct you on accessing evaluations for that particular workshop.

Youth Training Program

What is Youth Leadership?

This intensive competency-based leadership training is a flagship CADCA workforce development program that teaches strategies to create and nurture the growth of committed young leaders through their work within coalitions. The Youth Leadership Experience helps youth and their adult coaches develop an action plan that clearly defines strategies that young leaders will carry out to address the problems and goals that the coalition is striving to affect. Join us for a leadership experience that reflects our motto: “Youth-led and Adult-guided.” This year, two separate Youth Leadership trainings, same profound impact!  Throughout the nation, young people are heavily involved in youth-led civic change movements in their communities. Youth and young adults trained by CADCA are demonstrating that they are the leaders of today and for the future!  To support the leadership development of youth, CADCA has designed the Youth Leadership to equip them with the essential knowledge and skills needed to make significant community-level change.

What are the differences in the two training programs?

 Key Essentials

First timer? The National Youth Leadership Initiative Key Essentials course will give you the foundational knowledge and skills to become “change agents” within your community while building youth and adult partnerships.  In addition to learning the fundamentals to support knowledge transfer, participants are encouraged to take action in their local community through “Youth-In-Action” Projects.


Well-versed in the Youth Leadership core curriculum and prepared to show that youth in action really matters?  The Youth Leadership Advanced course was designed to provide youth partnered with their adult advisors an opportunity to enhance and apply their community problem solving skills developed in the Youth Leadership Key Essentials experience.  A primary focus will be placed on developing, documenting and implementing comprehensive “Youth-In-Action” Projects designed to cultivate Youth Advocates for whatever the cause!

What are the requirements to attend at a youth?

REQUIREMENTS for Key Essentials and Advanced Course:

  • Both youth and their adult advisor must attend all four days of the training together
  • All youth under the age of 18 must submit a Parent Consent Form to CADCA by June 28, 2018 via email (youth@cadca.org) or fax (703-706-0565)

Pre-requisites for Youth Leadership Advanced Attendees: 

  • Completed the Key Essentials program at a previous Forum or Mid-Year
  • Youth must submit their Coalition’s Community Assessment with data by June 28, 2018 via email (youth@cadca.org) or fax (703-706-0565)

Who qualifies as a youth?

To qualify as a youth to receive the discounted fee, the participant must be 20 years in age or younger, as of July 17, 2017. If you plan to attend Youth Leadership and are 21 years old or older, you must pay the adult member/non-member rate.

Can youth attend the Youth Leadership or other sessions on their own?  

Youth can attend the sessions not associated with Youth Leadership on their own but must be accompanied by an adult if they plan to attend Youth Leadership. The mentoring adult must also be registered to attend the Mid-Year at the applicable rate.

What activities are planned for the Youth after hours?

Monday                         Youth Meet Up

Wednesday                   ONDCP Town Hall Meeting

Additional events may be added later so check the scedule tab regulary!

Hotel Reservations

Does everyone have to book their own hotel accommodations?

Yes. Everyone has to book their own hotel reservations except for scholarship recipients.

How do I book a room at the CADCA Hotel?

Visit our official CADCA lodging siteUse CADCA to receive the special rate if you call the hotel, 877-491-0442.

Is there a reservation deadline date?

Yes. The reservation deadline date is Friday, June 22, 2018. After that date, the negotiated room rates may increase at the hotel’s discretion.

What is the CADCA group rate at the Gaylord Palmsand what is included in the room rate?

Room Type

Regular Room Rate: Single-Quad Occupancy

Included in Room Rate

Regular Rate Room


Access to Fitness Center and Indoor/Outdoor Pool

NOTE: All rooms are subject to a 13.5% state and local tax.

Booking and Cancellation Policy

All reservations require a deposit for the first night room and tax, this is fully refundable for cancellations prior to the cancellation period of 1 day/24 hours prior to the arrival date.

Activities & Dining Options

Where can I dine and shop during the Mid-Year?

Please visit the Orlando Travel Information page for exclusive deals and links to more local information.


Is there internet access anywhere at the meeting?

Yes. The Gaylord offers complimentary Wi-Fi internet access in the entire hotel. CADCA will offer a complimentary internet café in the registration area throughout the week of the meeting. Wi-Fi internet access will be available inside the training session rooms.

Is there a business center at the Gaylord Palms Resort & Convention Center if someone needs to make copies, etc?

Yes. The Gaylord provides complimentary Wi-Fi internet access in the all hotel public space. CADCA will offer a complimentary internet café in the registration area throughout the week of the meeting. Wi-Fi internet access will NOT be available inside the training session rooms.

Does CADCA provide babysitting services?

No. However, the hotel concierge can assist you in finding this service for you.

What is the dress code?

Business-casual wear. Please also keep in mind Orlando's average temperatures for the month of July range from Low's of 75ºF to High's near 92ºF and often have short bouts of brief showers daily. 

Do you accommodate special needs?

Yes, simply provide the information on your registration form and we will be happy to assist you or email events@cadca.org.

Any other questions not answered here?

Please send your question to events@cadca.org or visit www.cadca.org.