Gaylord Texan Hotel
1501 Gaylord Trail, Grapevine, TX 76051
All Mid-Year events will take place at the Gaylord Texan unless otherwise noted.


Click HERE to reserve your room! 


CADCA is pleased to offer a special room block at Gaylord Texan (the site of Mid-Year) — everything you need under one roof!

This rate includes:

  • Occupancy for one to four people in a room (no additional fee per person above double occupancy)
  • Discounted fare on City of Grapevine Shuttle
  • Complimentary high-speed internet access in each guest room and in the atriums
  • Complimentary local (817) phone calls (up to 20 minutes daily)
  • Complimentary toll-free and credit card calls (up to 20 minutes daily)
  • Complimentary bottled water (two per guest room daily)
  • Complimentary access to the fitness center
  • Complimentary access to Paradise Springs water park for four guests. 


Room Rate: $176 per night + tax

All rooms are subject to 13% taxes and fees. All rooms booked on a first-come-first-served basis and
are subject to availability. Rooms are available at the CADCA rate until Friday, June 21, 2019 (or earlier if the block sells out).

A limited number of rooms each night are available at the per diem rate. If you are a federal government, military, or state employee and require the per diem rate, please call the Gaylord Texan directly at 877-491-5138 and mention CADCA's Government Rate.

Proper ID will be required upon check-in to secure the rate.

Reservation Policies

All reservations must be guaranteed by a major credit card, but the card will NOT be charged in advance of arrival.

Reservations may be canceled without penalty up to 24 hours prior to the scheduled arrival date.
Rooms canceled within 24 hours of scheduled arrival date will be charged one night’s lodging.

For those guests with a reservation who fail to check in on their arrival date, the hotel will charge your credit card for one night’s stay plus tax.

If a form of payment is not secured upon check-in, the hotel will lock your room, requiring you to visit the front desk to confirm payment arrangements.

If you are traveling with a group and will have youth attendees staying in a room by themselves, please make sure that the room’s billing arrangements are confirmed to avoid confusion onsite.