June 12, 2018

Accounting Associate

Status: Exempt

Hours:  8:30 – 5:30 Monday – Friday

Reports to:  Accounting Manager

General Responsibilities:  Assist in the daily operations of the Finance & Administration department.

Duties and Responsibilities

  • Accounts Payable
    • Code and enter all invoices into accounting software.
    • Perform weekly check-runs and wire transfers and as needed.
    • Maintain electronic vendor information including W-9’s.
    • Monitor and reconcile internal/external expense reports.
    • Prepare, distribute, and reconcile corporate credit card expense reports.
    • Prepare and file 1099 and 1096 forms yearly. 
  • Accounts Receivable
    • Prepare incoming check batches as needed.
    • Make bank deposits as needed.
    • Enter all cash receipts into the system.
    • Provide supporting documentation for detailed invoices.
    • Reconcile membership revenue on a bi-monthly basis.
  • Monthly Close/Audit Support
    • Perform account analysis of cash, petty cash, accounts payable, line of credit, prepaid insurance and expenses, and accounts receivable accounts. 
    • Provide support in the yearly audit preparation. 
  • Maintain hard copy and electronic file of bank reconciliation and disbursements. 
  • Prepare and file the yearly Alexandria Business Personal Property Tax Return.
  • Provide administrative support to accounting team and support other departments as needed.
  • Perform special projects and other related tasks as assigned.

Required Skills and Abilities:

  • Undergraduate 4yr degree required.  Concentration in Accounting preferred.
  • Must be detailed oriented and have strong organizational skills
  • General understanding of Generally Accepted Accounting Principals (GAAP).
  • Bookkeeping experience and accounting software experience.
  • Proficiency in spreadsheet applications (Excel) and Microsoft Word.
  • Experience with database applications.
  • Good written and oral communications.

To Apply:  Qualified candidates must submit a cover letter and resume to cquiambao@cadca.org with ACCOUNTING ASSOCIATE in the subject line.  Applications submitted otherwise will not be considered.