FAQ

Frequently Asked Questions

General Information

When is the National Leadership Forum?

The National Leadership Forum will be held February 5-8, 2018

Where is the Forum being held?

The Forum will be held at the Gaylord National Hotel & Convention Center in National Harbor, Maryland.  

Who attends the Forum?

There are many individuals who would benefit from the Forum.

State and Local Coalition Leaders Justice Personnel
Prevention Specialists Educators
Substance Abuse & Mental Health Professionals Parents
Youth Public Health Professionals
Law Enforcement Faith Leaders
Researchers Treatment Providers
Individuals in Recovery Military and Military Families
Mental Health Consumers  

Where can I find the full Schedule of Events?

Click here to see the schedule.

Why is CADCA’s National Leadership Forum always held in the Washington, D.C. area?

The answer is simple: Capitol Hill. CADCA’s Forum is not only an opportunity for our attendees to network and receive top-notch training, it’s an opportunity for the industry’s top federal leaders and members of Congress to meet the people who are on the ground fighting substance abuse everyday. It’s also an opportunity for our members to have an in-person conversations with their U.S. Senators and Representatives and educate them about the importance of funding substance abuse prevention programs, like the Drug Free Communities program and other critical initiatives. These things can only be accomplished by meeting in our nation’s capital and if lawmakers don’t hear from our members and attendees or have an understanding of how powerful the coalition field is, many of the outstanding prevention programs that our attendees support would fall by the wayside.

Why is CADCA’s National Leadership Forum always held in February, during the winter season?

To save our attendees and their organizations money! While admittedly Washington, DC is much more pleasant in the Spring or Summer, the prices increase dramatically in the warmer seasons, with hotel rates doubling in some cases. So, to keep the cost down for the attendee’s bottom line, we have to hold the Forum during off-peak times – December through early-March.

Why did you move the location of the Forum from the Washington Convention Center in downtown Washington to the Gaylord National Resort & Convention Center located just outside of Washington, D.C in Maryland?

For starters, since the Forum takes place in winter, many of our attendees commented that the walk from the Washington Convention Center to the Renaissance Marriott or the other Forum hotels was too far and too cold – and sometimes even dangerous if the sidewalks and roads were icy. In addition, since our group is now too large to fit at one hotel, when the Forum was held at the DC Convention Center, attendees had to spread out at several hotels. We heard feedback that having people staying at multiple hotels was not conducive to networking. We solved that problem by moving to the Gaylord where the meeting rooms and hotel rooms are all under one roof. In addition, the room rates are about $180 less per night at the Gaylord – again, saving additional dollars that can be invested back into our attendee’s organizations.

Registration

How do I register?

Individuals are encouraged to register online through the CADCA website, but there is also a print form available that can be faxed in to CADCA. The online registration system is open now if you have end-of-the-year money to spend, or you can download the form and mail/fax your form to us.

What are the registration fees?

 ADULTS

Early-bird Rates

(until Dec. 18)

Regular Rates

(until Jan. 19)

On-site Rates

(after Jan. 20)

Member

$595

$695

$795

Non-member

$805

$905

$995

One-day

$300

$350

$375

Group

$545

$645

n/a

 

 YOUTH

Member/

Non-member

$450

$500

$550

Group

$425

$475

n/a

 

GUEST

$300

Guest access is intended for a spouse traveling with a paying attendee.  Guest access is limited to the welcome reception, continental breakfasts, breaks, and exhibits only (no courses).  Coalition colleagues, industry employees, exhibitor representatives not covered under the exhibitor registration, CADCA members, co-presenters, etc. do not qualify as a guest. Guests must also accompany a registered delegate on the registration form (i.e. you can’t register yourself individually as a guest attendee).

 

PREVENTION DAY

COMPLIMENTARY

Attendance at SAMHSA’s Prevention Day is complimentary. If you plan to register for just Prevention Day, you will be required to register online (paper forms will not be accepted).

 

What is the age cut-off for a Youth registration?

Anyone 20 years of age or younger is considered a Youth. Anyone 21 years of age and older must register at the Adult rate.

What does the registration include?

- Access to all sessions, February 5-8

- Admission to the Exhibition Hall

- CADCA bag and informational program

- Access to all session handouts and powerpoint presentations (pending permission to post from speakers)

- Breakfast Tuesday through Thursday (continental Tue-Wed and full breakfast Thu)

- Networking Reception

- Lunch on Thursday

- Coffee breaks Tuesday and Thursday

- Participation in the Capitol Hill Luncheon Reception and Congressional Appointments

What are the requirements for a Group registration?

In order to be eligible for the group discount, your group must meet ALL of the following requirements:

1)  all individuals must be associated with the same organization

2)  the coalition must be a CADCA member

3)  your group must contain a minimum of five (5) paying individuals (speakers receiving a discounted rate and one-day registrations are not eligible).

I am not a CADCA member, can I join and register at the same time to get the member rate?

Yes, you can now join online. Once your membership is processed, you can continue on to register online at the reduced member rate. Friend of CADCA members do not receive the discount to the Leadership Forum and Mid-Year Training Institute. Membership rates are subject to increase on Jan 1, 2018.

What does a guest registration fee cover?

Guest access is intended for a spouse traveling with a paying attendee.  Guest access is limited to the welcome reception, continental breakfasts, breaks, and exhibits only (no courses).  Coalition colleagues, industry employees, exhibitor representatives not covered under the exhibitor registration, CADCA members, co-presenters, etc. do not qualify as a guest. Guests must also accompany a registered delegate on the registration form (i.e. you can’t register yourself individually as a guest attendee).

What does a one-day registration include?

You can register to attend for just one day (Tuesday or Thursday) and your registration fees includes all the activities, workshops and meals for that one day. Your badge will be marked so you will not be able to attend functions on any other day without paying the full registration fee.

Will I receive written confirmation of my registration?

Yes. Online submissions will receive an email confirmation shortly after submission while faxed submissions will receive confirmation shortly after they have been processed. The email also serves as an invoice (checks) or a receipt (credit card.)

When and where will I get my registration materials and ribbons?

You can pick-up your materials on site during registration hours at the Gaylord National Hotel and registration will be located in the Ballroom Foyer on Level 2.

When will Registration be open?

Sunday           3 pm – 7 pm

Monday          8 am – 7 pm

Tuesday          7 am – 6 pm

Wednesday     7:30 am – 4 pm

Thursday        7:30 am – 2:30 pm

What is your cancellation policy?

All requests for cancellations must be submitted in writing via E-MAIL or FAX (703) 706-0573 by January 19, 2018. Cancellation requests that are received by January 19 will be processed less a $75 administrative fee. Refunds will be processed within 45 days after the meeting. There will be NO refunds after January 19 and refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure. By submitting a registration form, you are agreeing to this cancellation policy.

What is your substitution policy?

One attendee’s name can be substituted for another by emailing both names, coalitions and email addresses to events@cadca.org with the subject line SUBSTITUTION.

If I’m registered to attend just the Prevention Day on Monday, can I also attend the workshops held throughout the rest of the week?

No, but if you’d like to attend the full week, please register to attend the Forum. Your badge will be marked so you will not be able to attend functions after Monday without paying the full registration fee.

Do exhibitors need to register?

Each booth includes a certain number of registrations which are full meeting registrations. The main contact for each organization will receive a separate registration form to complete for their booth personnel.

Can an exhibitor pass along any unused comp badges to anyone?

No – only employees of the exhibiting organization can receive an exhibitor comp registration.

What do I do if I forgot my badge in my hotel room or lost it?

A new badge can be printed at registration but the person must provide proof of identity.

Presenters

Do presenters get a complimentary registration?

Only the primary presenter will get a comp registration.  If there is a 2nd presenter, their registration fee will be $400 and if there is a 3rd presenter, they will pay the full applicable rate.

Will a Speaker Ready Room be available on site to review my presentation?

Yes. A room with computers will be set aside for presenters to review their presentation. Please check your Final Program for the room assignment and hours.

When should workshop presenters preview their PowerPoint?

Presenters are asked to preview their PowerPoint at least 4 hours prior to their presentation time. We ask that all presenters use the computers provided in the speaker ready room which are also the same as in the meeting rooms. If you have any videos embedded or sound, etc., this will give you the chance the make sure it all flows properly prior to your presentation to avoid any embarrassing delays.

What if a speaker needs to cancel last minute or switch presenters?

Please contact Kahlee Yeldell at kyeldell@cadca.org as soon as possible so we can make sure the Final Program is as up to date as can be. We must receive written notification of all changes and any changes will have to be approved by CADCA.

What if a speaker needs to add a/v equipment for their presentation?

Please contact Kahlee Yeldell at kyeldell@cadca.org as soon as possible.

Please note: the room will be set with the following equipment: screen, LCD projector, PC, 1 podium mic and 1 wireless lavalier mic. If you need any other equipment, we can certainly arrange for the rental but you will be responsible for any additional costs. 

Program

Can I take photos during a workshop or of a poster?

Only if the presenter approves.

Can I take my child to my workshop?

Children (those not attending the Youth Leadership programming) are restricted to just the exhibit hall (and must be accompanied by an adult) and are NOT allowed access to the workshop meeting rooms.

What if someone is looking for a workshop evaluation form?

A room monitor will be stationed at each workshop and they have copies of the evaluations for that particular workshop.

What are the conference topical areas and training sessions?

Conference sessions are labeled with an area of interest to identify the subjects addressed in the session. You may choose to follow one track throughout the conference or pick and choose sessions from any track. Trainging sessions are 75 minutes each held on Tuesday and Thursday throughout the day (and a select few on Wednesday afternoon). Training sessions are on a first-come, first-served basis so arrive early! More informaiton on sessions coming soon. 

Youth Program

What is the age cut-off for a Youth registration?

Anyone 20 years of age or younger is considered a Youth. Anyone 21 years of age and older must register at the Adult rate.

Can youth attend the Youth Leadership programming or Summit for Youth Leaders on their own?  

Youth can attend the Summit on their own but must be accompanied by an adult if they plan to attend Youth Leadership. The chaperoning adult must also be registered to attend the Forum at the applicable rate.

What is the registration cost for attending Youth Leadership or Summit for Youth Leaders?

Please refer to the registration section above for all the applicable rates for individuals and groups.

What is Youth Leadership?

This intensive competency-based leadership training is a flagship CADCA workforce development program that teaches strategies to create and nurture the growth of committed young leaders through their work within coalitions. The Youth Leadership Experience helps youth and their adult coaches develop an action plan that clearly defines strategies that young leaders will carry out to address the problems and goals that the coalition is striving to affect. Join us for a leadership experience that reflects our motto: “Youth-led and Adult-guided.” CADCA has developed a curriculum for the Youth Leadership Experience so we are not accepting proposal submissions.

REQUIREMENTS: To participate in Youth Leadership, both youth and their adult advisors must attend ALL Youth Leadership sessions throughout Forum week. Adults must attend with at least one youth and pay the adult registration rate. All youth must provide the Parent/Guardian Consent Form to CADCA by January 19, via fax to 703-706-0573.

What is the Summit for Youth?

Youth from across the country are working to keep their communities’ safe, healthy and drug free! Participants in this programming will have the opportunity to increase their skills and knowledge by attending a series of interactive workshops. An emphasis will be placed on progressive strategies for community work and state-of-the art presentation techniques. Proposals of particular interest include those that address comprehensive approaches to developing youth advocates, implementing civic-led change movements, and training youth as change agents to foster systems change. This training type is for young people and interested adults.

What activities are planned for the Youth after hours (all at the Gaylord Hotel)?

Monday          Youth Meet & Greet and Networking Reception in the Exhibit Hall 

Wednesday    Youth Dance               

Transportation 

Is there a designated Travel Agency for the Forum?                               

Attendees are encouraged to call or e-mail our preferred travel agency, Travel Destinations Management Group, for reservations. To make your travel arrangements, contact Travel Destinations at 1-800-368-2383 or corporate@traveldest.com, and mention that you're a CADCA Forum attendee.

Is it expensive to get to the Gaylord from Ronald Reagan National Airport?

No. There is a Metro stop right at the airport, so you can take the metro to the Eisenhower Metro stop and then take CADCA’s free shuttle from the Eisenhower Metro stop to the Gaylord.

How do I get to/from the local airports?

To/From Airports

Ronald Reagan National (DCA)

Dulles International (IAD)

Baltimore-Washington International (BWI)

Estimated Time

15 minutes

55 minutes

45 minutes

^ Shuttle Pricing

$18

$44

$45

* Taxi Pricing

$28

$80

$70

^ Shuttle service to/from DCA is provided by the Gaylord National Hotel (click here for more details on rates and reservations). Contact Super Shuttle for service to/from IAD and BWI by clicking here.

* Estimated pricing is for one-way rate per passenger.

What options are available for those not flying to the meeting?

Bolt Bus (from NY to DC) www.boltbus.com

Fares starting at $19* each way

Mega Bus (from points North and South including Boston, NY, Charlotte, Richmond to DC) www.megabus.com

Fares starting at $1* each way

Amtrak (from points North and South including Boston, NY, Columbia, SC to DC) www.amtrak.com

Fares starting at $35* each way

*Rates are subject to change

What shuttle service is available from the Gaylord National?

- Organized by the Gaylord National Hotel
The Gaylord National Hotel offers shuttle service on a daily basis to/from the King Street in Old Town Alexandria (for Metro connections on the blue/yellow line) and Union Station in Washington, DC. Please click here for the latest information on rates and departure schedules (no reservations needed). In addition, the Gaylord can assist you in reserving sedan service to/from the area airports. Please click here for the latest information on rates and the reservation process.

- Organized by CADCA
Metro: Eisenhower Avenue Station Shuttle (Yellow Line)
CADCA will provide continuous shuttle service between Gaylord National and this Metro station. The shuttles will pick up and drop off at Gaylord National’s Maryland Ballroom Entrance. Community Prevention Day and Forum attendees must show their badges to the drivers when boarding the shuttles. This service is complimentary for CADCA delegates.

Hours of operation (subject to change):  

Sunday                           Noon – 10 pm

Monday – Thursday        7 am – 7 pm

Social Activities:

Who can attend the Networking Reception and Congressional Luncheon Reception on Capitol Hill?

All paid and invited attendees and their registered guests.

Hotel

What is the CADCA group rate at the meeting venue – the Gaylord National Hotel?

The CADCA group rate is $221 per night plus tax.  Rates do not increase with additional guests in room (same rate for 1-4 people in room)!

How does holding the Forum at the Gaylord save participants money?

Hotel rates at the Gaylord and its surrounding hotels are much cheaper than in downtown Washington, D.C. For example, rooms at the Marriott Renaissance Hotel near the Washington Convention Center during the same week as the Forum start at $369/night and rooms at JW Marriott in Washington start at $389/night. When you compare that to the Gaylord’s $221 nightly rate, that’s a huge cost savings for your organization.

Does everyone have to book their own hotel accommodations?

Yes. Everyone has to book their own hotel reservations except for award recipients, ambassadors, and scholarship recipients.

Is there a reservation deadline date?

Yes. The reservation deadline date is Monday, January 15, 2018.

How do I book a room at the Gaylord National Hotel?

Reserve your room online or call 301-965-2000 today (be sure to mention CADCA to receive the discounted rate)!

What does the $221 per night rate include?

- Complimentary high-speed internet access in each guestroom

- Complimentary local phone calls (up to 20 min daily)

- Complimentary toll-free and credit card calls (up to 20 min daily)

- Complimentary bottled water (2 per guestroom daily)

- Complimentary wireless access in the atriums

- Complimentary access to the fitness center

- Complimentary daily newspaper

- Entry into a drawing to win a $215 Gaylord Gift Certificate!

What is the area around the hotel like?

There are many shops and restaurants at National Harbor. CADCA will also provide a shuttle bus to the local metro station which can take you into Washington, D.C. and Northern Virginia.  Please click here, to see more about National Harbor.

Miscellaneous

Is there internet access anywhere at the meeting?

Yes. There is free internet access in each sleeping room along with an internet café which will be located in the exhibit hall throughout the week of the meeting.

Is there a business center at the Gaylord if someone needs to make copies, etc?

Yes. The 11th Hour business center is located between the main hotel lobby and CADCA’s registration on Level 2.

Are there low-cost food options at the Gaylord?

Yes, there are a number of food outlets at the hotel to meet all budget levels. In addition, there are several reasonably priced restaurants located at the National Harbor, such as Potbellys Sandwich Works, Elevation Burger and McLoone’s Pier House, Baja Fresh, Fiorella’s Pizzeria e Café and Freshii, McDonald’s, etc.

Does CADCA provide babysitting services?

No, however the hotel concierge can certainly assist you in reserving the service for you.

What is the dress code?

Business attire.

Do you accommodate special needs?

Yes, simply provide the information on your registration form and we will be happy to assist you. Wheelchair rentals are available, please contact the hotel concierge for rates and additional information.

CADCA's Core Advocate Program

What is a Core Advocate? A CADCA Core Advocate is any prevention professional, coalition leader, or individual who wants to take their advocacy for the field of prevention to a new level. CADCA’s Core Advocates will be informed and asked, when necessary, to be an active participant in helping to promote the field of substance use prevention. They will work with CADCA’s Public Policy team in Washington D.C. to help bolster federal efforts and work to ensure that we can continue to create and maintain safe, healthy and drug-free communities.

What activities are planned for Capitol Hill Day on Wednesday?

A full day of events are being planned. Check out the Schedule of Events.  

I would like some assistance in setting up an appointment on Capitol Hill – what do I do?

Don't miss this opportunity to tell members of your congressional delegation and/or their key staffers about your coalition, and what you're accomplishing in the community. If you need help setting up your meetings and have a group of five or more people, CADCA will be happy to make the appointments for you!  Please contact Nicole Semenza at nsemenza@cadca.org or 703-706-0560 ext. 276.

Any other questions not answered here?

Please send your question to events@cadca.org or visit http://forum.cadca.org

 

See you in February at the Gaylord National Hotel!